Job Title: Facilities Manager

Location: Becket House, Worthing

Brand: Leaders Romans Group

Salary: Competitive Salary Package

Hours: Monday to Friday 

About Leaders Romans Group:

LRG are an award-winning national property company, who are going through exciting periods of growth and offer tailored training and development programmes at all levels. With over 200 branches across England and Wales we have a reputation for perfection and delivering an outstanding customer experience. Investment in people is built into our culture, and there are opportunities for driven individuals to achieve their career aspirations within the company.

Job Summary and key responsibilities

The Maintenance Manager is responsible for the comprehensive management of property maintenance, repairs, and compliance across multiple sites within the group. This role involves strategic oversight of maintenance management, contractor coordination, and the execution of larger works, ensuring that all properties meet high operational standards and comply with regulatory requirements.

Key Responsibilities:

Management of Repairs and Maintenance:

• Oversee the scheduling, execution, and quality of all repair and maintenance work across the groups branch and office network.
• Ensure that all work is carried out efficiently, with minimal disruption to operations, and in line with health and safety standards.
• Regularly assess the condition of buildings and infrastructure, identifying areas for improvement and initiating necessary repairs.

Collaborative Coordination of Statutory and Regulatory Compliance:

• With the Head of Health and Safety and the Health and Safety Manager, support co-ordination of statutory inspections (e.g fire safety, electrical testing) and ensure all properties comply with relevant regulations.

Contractor Management:

• Manage relationships with external contractors, ensuring they meet agreed service levels and performance standards.
• Work with our Procurement team to negotiate contracts and terms with contractors, ensuring cost-effective and high-quality service delivery.
• Monitor contractor performance, addressing any issues promptly to maintain operational efficiency.

Collaboration with Subcontracted Maintenance Operatives:

• Work closely with Subcontracted Maintenance Operatives to ensure consistent maintenance standards and support them with technical guidance as needed.
• Foster a collaborative environment with supply partners where best practices are shared, and continuous improvement is encouraged.

Support for ongoing maintenance Projects:

• Assist the Group Facilities and Procurement Director in the planning and execution of projects aimed at enhancing the aesthetic and functional quality of the properties.
• When required coordinate resources and manage project timelines to ensure successful delivery of these initiatives.

Annual Estate Condition Surveys:

• Develop and implement a schedule for conducting annual condition surveys across the estate, assessing the overall state of the properties.
• Compile detailed reports based on survey findings, outlining recommendations for maintenance and repair priorities.

Collaboration with Ops Managers, Senior Management Team, and General Managers:

• Work collaboratively with key stakeholders, including the Ops Managers, Senior Management Team, and General Managers, to align property management activities with broader operational goals.
• Provide expert advice and support on property-related matters to ensure that facilities meet the operational needs of the business.

Estate and Insurance Matters:

• Manage estate-related administrative tasks, including the preparation of documents, system administration, and invoicing.
• Handle insurance matters related to property, including claims management and ensuring that all properties are adequately insured.

System Administration and Invoicing:

• Oversee the management of property management systems, ensuring that data is accurate and up to date.
• Manage the invoicing process related to property management activities, ensuring timely and accurate billing.

What are we looking for:

• A minimum of 5 years in a Facilities Management or Property Management role within the Retail sector.
• Significant experience in a Built Environment discipline/ FM/Maintenance/Surveying.
• Proficient in managing building life cycles, with preferred knowledge of M&E (Mechanical and Electrical) and HVAC (Heating, Ventilation, and Air Conditioning) systems.
• Familiarity with CDM (Construction Design and Management), Legionella, and Asbestos regulations.
• Clean driving license.
• Strong organizational skills, with the ability to plan and manage time effectively across multiple locations. Must be willing to undertake frequent travel and work flexible hours as needed.
• Ability to work at pace and operate in a fast-changing environment.

What we can offer you:

• Proven track record for career growth and advancement within the company
• Market leading training and ongoing professional development
• Access to a diverse portfolio of properties
• Supportive and collaborative team environment

Benefits:

• Competitive base salary and Commission structure
• Quarterly and yearly awards including trips abroad
• Salary sacrifice pension scheme
• Generous Holiday allowance, increasing by 1 day per year based on service with the option to purchase an additional 5 days holiday per year

Leaders Romans Group are an equal opportunities employer and encourage candidates of all backgrounds to apply. We look forward to welcoming a dedicated individual to our team who shares our commitment to excellence in the Real Estate Industry.

Leader Romans Group does not engage the services of Recruitment agencies for the purpose of hiring. All job openings are managed directly by our Internal Recruitment team. We do not accept unsolicited CVs or candidate referral from Recruitment agencies, and any such submissions will not be considered.